A STUDY THE RECORDS MANAGEMENT SYSTEM "G'I~~ PUBLIC SERVICES COMMISSION

ABSTRACT

Information management is an important element in the total development of a

nation. Although African governments acknowledged this fact little or no effort

was made in the solving of the problems of poor information management.

In Ghana, the inefficiency in the public sector could be partly attributed to poor

management of records. Clearing, the records keeping system established in the

colonial era can no longer cope with the complex and growing challenges of

modem administration.

The cost to the machinery bf government depending on the poor records systems

cannot be measured. The systems have also deprived the government agencies

the needed information for administration and development. It has undermined

their ability to formulate, evaluate and maintain continuity of policy.

The Public Services Commission is an important agency of government With

personnel management functions. The study will establish that the

responsibilities and executive functions of the Commissio!l had led to increasing

burden on the records management systems in operation. The study is to bring

to the notice of the Commission the need for it's record management systems to

be restructured and computerised in order to stimulate greater efficiency in the

formulation and implementation of govemment policies and programmes.

Proposals on the computerising of the records management systems would be

presented with recommendations that it would lead to efficiency and

:;~S8 of the record systems,