An Assessment Of Effectiveness Of Tendering Procedures And Regulations In Public Institutions A Case Study Of The National Board Of Materials Management (Nbmm)

ABSTRACT

The government has been using shopping procurement instead of tendering, however.

it has insisted on tender purchase instead of shopping. Tendering has been

recommended by the World Bank as the only way of controlling the government

properties because it has been revealed that more than 70% of government fund has

been used in purchasing. Perhaps there has been a great loss of this public fund hence

forth tender is to be used instead, to prevent this problem.

The researcher assessed the effectiveness of tendering procedure and regulations in

public institutions and examined the problems encountered in tendering evaluation,

case study as National Board of Material Management located along Nyerere road at the

government store premises . . The study also observed the condition of selecting

members of tender board and tender committee. More than one method of data

collection has been used such as unstructured interview, participatory, and

questionnaire provided to the sample of member of tender board selected, simple

random (unrestricted) sampling used.

The result showed that 85% of the respondent experienced difficulty during evaluation

process. While 95% of the sample responded that it is better to purchase through

tendering. Among the problem is unfulfillment of bidding document, favouritism and

lack of enough funds.

Several recommendations have been made to eliminate those problems such as:Increase

number of supplies officer in the tender board

- Amendment of professional code of conduct

- The NBMM to strengthen its procurement training workshops, short courses and so on.

NBMM to be changed and replaced with PSB

- Amendment of method for collecting bid documents.