The Impact of Risk Assessment on Procurement Management a Case Study of Moi Teaching and Referral Hospital- Eldoret, Kenya

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TABLE OF CONTENTS

DECLARATION .............................................................................................................................. II

ACKNOWLEDGEMENT ............................................................................................................... Ill

DEDICATION ................................................................................................................................. IV

TABLE OF CONTENTS .................................................................................................................. V

LIST OF TABLES ......................................................................................................................... vn

LIST OF FIGURES ...................................................................................................................... vm

ACCRONYMS ................................................................................................................................. IX

ABSTRACT .......... _. .......................................................................................................................... X

CHAPTER ONE ............................... , ...................................... ., ........................................................ 1

1.0 INTRODUCTION ...................... I

1.1 BACKGROUND OF THE STUDY ........................ l

l .2 BACKGROUND OF THE CASE STUDY ............................................................................................. 2

1.2.1 Moi Teaching and Referral Hospital (MTRH) ..................................................................... 2

1.2.2 A summary of the role of the supplies department ............................................................... 2

1.2.3 Cun·ent developments in the supplies department ............................................................... 3

l .3 STATEMENT OF THE PROBLEM .................................................................................................... 5

l . 4 REsEARCH OBJECTIVES ............................................................................................................... 5

1.5 THE PURPOSE OF THE STUDY................................................................. . .... 6

1.6 RESEARCH QUESTIONS ............ , ................................................................................................... 6

l . 7 REsEARCH HYPOTHESIS .............................................................................................................. 6

1.8 SCOPEOFTHESTUDY .................................................................................................................. 6

1.9 SIGNIFICANCE OF THE STUDY ...................................................................................................... 7

CHAPTER TWO ............................................................................................................................... 8

LITERATURE REVIEW .................................................................................................................. 8

2.0 INTRODUCTION .......................................................................................................................... 8

2.1 DEFINITIONS .............................................................................................................................. 8

2.2 RISK MANAGEMENT OVERVIEW ................................................................................................. 9

2.3 RISK MANAGEMENT PROCESS ..................................................................................................... 9

2.4 RISK PERCEPTION ..................................................................................................................... 13

2.SR!sKAsSESSMENT .................................................................................................................... 14

2.5.1 Quality Asswance and RiskAssessment ............................................................................ 16

2.5.2 ISO 9001:2000 and RiskAssessment ................................................................................ 18

2.5.3 Auditing and Risk Assessment ........................................................................................... 19

CHAPTER THREE ......................................................................................................................... 21

RESEARCH METHODOLOGY .................................................................................................... 21

3.0 INTRODUCTION .. . .. 21

3.1 DESIGN AND LOCATION OF 11lE STUDY................................................. . 21

3.2 THE STUDY POPULATION ........................................................................................................... 21

3.3 SAMPLlNGDESfGN...................................................................................... . .... 22

3.4 TYPES OF DATA................................................................................ . .... 22

3.5 DATA COLLECTION TECHNIQUES.................. . ... 22

3.5.1 Methods used .................................................................................................................. 22

3.6ANALYSIS OF DATA........................................................................ . .................. 23

3.7 LIMITATIONS OF THE STUDY ..................................................................................................... 23

CHAPTER FOUR ........................................................................................................................... 24

RESEARCH FINDINGS AND DATA ANALYSIS ........................................................................ 24

4.0 INTRODUCTION .......................................... . ............................. 24

4.1: SECTION A ......................................................................................................................... 24

V

4.1.0: Risks/aced by the supplies department ................................ .

-1.1. J: Are the employees trained on risk identification? .................. .

4. 1.2: What are the major causes of risks? .................................................................... ..

4.2: SECTION B ................ .

. ... ]5

. 25

27

. ... 28

4.2. J: What are the existing risk assessment measures in the suppliesfunction? ................. ....... JS

4.2.2: Risk measurement methods .............................................................................................. 29

4.3: SECTION C ................... . .... 30

4.3. J: IT1hat are the causes of risk? ...................................................................................... ..... 30

4.3.2 User departments role in risk assessment .................................................................... ..... 32

4.3.3: The effect of poor risk assessment .................................................................................... 33

CHAPTER FIVE ............................................................................................................................. 35

RECOMMENDATION AND CONCLUSION ............................................................................... 35

5.0 INTRODUCTION .................................. . ........ 35

· 5.1 COMMENTS AND CONCLUSIONS ........................................... . .. ..... 35

5.2 RECOMMENDATIONS ............................................................. . . ... 36

BIBLIOGRAPHY ............................................................................................................................ 38

APPENDIX L.. ................................................................................................................................. 40

APPENDIX II .................................................................................................................................. 41

APPENDIX ID ................................................................................................................................. 47

APPENDIX IV ................................................................................................................................. 48

ABSTRACT Procurement of goods and services is a major budgetary component of many organization. particularly, those in public sector. The increasing complexity and uncertainty in the operating environment has increased the risks involved in procurement. There is a gro,,~ng need for robust mechanisms to assist them assess and manage these risks. Public institutions in East Africa lag behind in procurement risk assessment and management capacity. Efforts to develop and implement effective risk assessment systems are often hampered by weak policies and lack of quality data Procurement decisions are therefore taken mainly on the basis of minimal information, perceptions, past experiences and instincts. These has led to inefficiency and increased costs in procurement. This project paper presents a conceptual framework for identifying key areas for risk assessment and management and the pathways - and potential barriers - by which risk assessment can affect the efficiency and effectiveness of procurement systems. It also identifies methods used to evaluate the impact of risk assessment process in achieving key objectives of procurement - improved efficiency, and cost effectiveness, This paper focused the survey in a public institution, the Moi Teaching and Referral Hospital (MTHR) in Eldoret Kenya as a case study. It interrogated the procurement system with the objective of evaluating the impacts of risk assessment on procurement decisions at the hospital. Although the hospital recognized elements of risks in their procurement activities, their risks assessment policy and guidelines were weak and hardly applied, and the management information system was weak and manual. In addition, the personnel were not well trained and prepared to handle the intricacies of risk assessment thus unduly exposing the institution to avoidable and manageable risks. There is a call for an innovative and dynamic process of identifying risks, assess mg exposures and developing appropriate action plans to ensure they are managed in a way that will enable MTRH to meet its business objectives. The development and implementation of an effective policy/protocol on risk assessment has been recommended as a key issue. Training of relevant personnel and the involvement of all stakeholders in the process has been recommended. To enhance the planning, implementation, monitoring X and evaluation capacity for risk assessment and management in the hospital, the existing management information system (MIS) should be strengthened and computerized.

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APA

Frontiers, E. & OSODO, A (2022). The Impact of Risk Assessment on Procurement Management a Case Study of Moi Teaching and Referral Hospital- Eldoret, Kenya. Afribary. Retrieved from https://afribary.com/works/the-impact-of-risk-assessment-on-procurement-management-a-case-study-of-moi-teaching-and-referral-hospital-eldoret-kenya

MLA 8th

Frontiers, Edu, and A OSODO "The Impact of Risk Assessment on Procurement Management a Case Study of Moi Teaching and Referral Hospital- Eldoret, Kenya" Afribary. Afribary, 18 Aug. 2022, https://afribary.com/works/the-impact-of-risk-assessment-on-procurement-management-a-case-study-of-moi-teaching-and-referral-hospital-eldoret-kenya. Accessed 01 Oct. 2022.

MLA7

Frontiers, Edu, and A OSODO . "The Impact of Risk Assessment on Procurement Management a Case Study of Moi Teaching and Referral Hospital- Eldoret, Kenya". Afribary, Afribary, 18 Aug. 2022. Web. 01 Oct. 2022. < https://afribary.com/works/the-impact-of-risk-assessment-on-procurement-management-a-case-study-of-moi-teaching-and-referral-hospital-eldoret-kenya >.

Chicago

Frontiers, Edu and OSODO, A . "The Impact of Risk Assessment on Procurement Management a Case Study of Moi Teaching and Referral Hospital- Eldoret, Kenya" Afribary (2022). Accessed October 01, 2022. https://afribary.com/works/the-impact-of-risk-assessment-on-procurement-management-a-case-study-of-moi-teaching-and-referral-hospital-eldoret-kenya