Hostel Allocation Management System. A Case Study of Kampala International University Western Campus

Abstract Hostel allocation management system is software developed to manage the various activities in hostel. The particular project deals with the problems on managing the hostel and avoids the problem that occurs when carried out manually (using pens and papers). Identification of the clrmvbacks of the existing system leads to the designing of computerized system that will be compatible to the existing system with the system that is more users friendly and more GUI oriented. This project work intends to address some of the problems encountered in the allocation of hostels to students manually (using pens and papers) in Kampala International UniversityWestern Campus. The growing number of students in higher institutions posed a lot of warden's problems on the part of students and University management especially warden's office. Some of the problem caused includes, few hostels that exist in the University are not properly managed, statistic of rooms required to match the growing numbers of students are not enough, student pays fee for hostel and may end up not getting rooms because of lack of bed, hostel administrators cannot give accurate information of the occupancy of a particular room. In respect to all these existing problems a system will be cksigned to manage a database for allocating hostel to students. The system designed 'Nill keep track of all the available rooms, their occupants. The new system will be designed using if acromedia Dream weaver and PHP for the user interface and PHPMyAdmin as a database management software. Th is study investigated the current hostel Allocation Management system in the University warden's Office, a case study of Kampala International University- Western Campus (KIU-WC). This study adopted the survey research design. A total of 50 respondents were selected for the study using stratified sampling technique. Questionnaire was used to collect primary data. Data collected were analyzed using descriptive statistics of quantitative and qualitative approaches. The findings revealed that the deployment of a computerized hostel management system enhance hostel allocation and room assignment to students.