A Secure Records Management System; The Case of Mis Ssewankambo, Mubiru& Advocates

TABLE OF CONTENTS

DECLARATION .I

APPROVAL II

DEDICATION Ill

ACKNOWLEDGEMENT IV

LIST OF ACRONYMS/ABBREVIATIONS VIII

ABSTRACT IX

CHAPTER ONE 1

INTRODUCTION

1.0 General Introduction I

1.1 BACKGROUND 1

1.2 Statement ofthe Problem 2

1.3 Objectives of the Study 2

1.3.1 Major Objective 2

1.3.2 Specific Objectives 2

1.4 Research Questions 2

1.5 Scope of the Study 3

GEOGRAPHICAL SCOPE 3

1.4.2 Content Scope 3

1.4.3 Time Scope 3

1.6 Significance of the Study 4

1.7 Purpose of the Study 4

CHAPTER TWO 5

LITERATURE REVIEW 5

2.0 INTRODUCTION 5

2.1 Records Management Overview 5

2.1 .2managing Physical Records 6

2.2 Document Management 7

2.2.1 Document Management Features 8

2.2 Values Of Records And Records Management 9

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2.3 Problems Facing Records Management .10

2.4 Strategies To Improve Records Management Systems 11

2.5 Information Systems 12

2.6 Roles Of Information Systems 12

CHAPTER THREE 13

METHODOLOGY 13

3.0 Introduction 13

3.1 Data Collection Methods 13

3.1.1 Interviewing 13

3.1.2 Secondary Reading 13

3.1.3 Observation 14

3.2 Questionnaires 14

CHAPTER FOUR 16

SYSTEM ANALYSIS DESIGN AND IMPLEMENTATION 16

4.0 Introduction to the Study 16

4.1 The System Study 16

4.1.1 Weakness Observed in the Current System 16

4.2 System Analysis 16

4.2.1 User Requirements of the System 16

4.2.2 Functional Requirements 17

4.2.3 Non-Functional Requirements 17

4.2.4 System Requirements 18

4.2.5 Requirement Specification 18

4.3 Systems Design 19

4.3.1 Overview 19

4.3.2 Architectural Design 20

4.3.3 Data Requirements 21

4.4 Database (Physical Design) 21

4.4.1 Physical Database Design 21

4.4.2 Cases Table 22

4.4.3Data Relationships 22

4.4.4 Data Flow Diagram and Context Diagram 24

4.4.4 Database Design 27

4.4.4.1 Conceptual Schema 27

4.4.4.2 Logical Schema 27

4.5 System Implementation 28

4. 6 System Testing 28

4.7 validations 28

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CHAPTER FIVE .30

DISCUSSION, RECCOMENDATION AND CONCLUSION 30

5.0 DISCUSSION 30

5.1 RECOMMENDATION 31

5.2 CONCLUSION 31

REFERENCES 34

APPENDIXA 36

APPENDIX B 37

APPENDIX C 41

Screen SHOTS 41