Effective Procurement Planning on the Efficiency Of The Procurement Function in Private Organisations. A Case Study of Phenix Logistics Uganda Limited.

TABLE OF CONTENTS

Title page ................................................................................................................... i

TABLE OF CONTENTS ................................................................................................ ii

DECLARATION ......................................................................................................... vi

APPROVAL .............................................................................................................. vii

DEDICATION ......................................................................................................... viii

ACKNOWLEDGEMENT ............................................................................................... ix

LIST OF ABBREVIATIONS AND ACRONYMS; ............................................................... x

CHAPTER ONE ....................................................................................................... 1

1.0 INTRODUCTION ................................................................................................. 1

1.1 BACKGROUND OF THE STUDY ............................................................................ 1

1.2 STATEMENT OF THE PROBLEM ........................................................................... 4

1.3 PURPOSE OF THE STUDY .................................................................................... 4

1.4 OBJECTIVES OF THE STUDY ............................................................................... 4

1.5 RESEARCH QUESTIONS ...................................................................................... 5

1.6 SCOPE OF THE STUDY ........................................................................................ 5

1.7 SIGNIFICANCE OF THE STUDY ............................................................................ 6

1.8 JUSTIFICATION OF THE STUDY .......................................................................... 7

CHAPTER TWO ...................................................................................................... 9

LITERATURE REVIEW ............................................................................................... 9

2.1 INTRODUCTION ................................................................................................. 9

2.2 ACTORS OR PERSONS INVOLVED IN PROCUREMENT PLANNING AND THEIR ROLES 

2.3 EFFECTIVENESS OF PROCUREMENT PLANNING .................................................. 12

2.4 IMPLEMENTATION OF PROCUREMENT PLANS ..................................................... 33

2.5 CHALLENGES IN IMPLEMENTING PROCUREMENT PLANS ..................................... 35

CHAPTER THREE .................................................................................................. 37

METHODOLOGY ...................................................................................................... 37

3.1 INTRODUCTION ................................................................................................ 37

3.2 RESEARCH DESIGN ........................................................................................... 37

3.3 GEOGRAPHICAL AREA OF STUDY ....................................................................... 37

3.4 STUDY POPULATION ......................................................................................... 37

3.5 SAMPLING TECHNIQUES AND PROCEDURES ....................................................... 38

3.6 DATA COLLECTION METHODS ........................................................................... 38

3.7. INVESTIGATIVE PROCEDURE ............................................................................ 39

3.8. DATA ANALYSIS TECHNIQUES, DATA PROCESSING AND PRESENTATION ........... 39

3.9 ETHICAL CONSIDERATIONS .............................................................................. 39

3.10. LIMITATION OF THE METHODOLOGY .............................................................. 40

CHAPTER FOUR ................................................................................................... .41

DATA PRESENTATION, ANALYSIS AND INTERPRITATION OF THE FINDINGS ............ .41

4.0 OVERVIEW ....................................................................................................... .41

4.1 ACTORS AND THEIR ROLES IN PROCUREMENT ................................................. .41

4:1:1 Department classification ............................................................................... .41

4:1:2 Training in procurement planning ................................................................... .42

4:1:3 Actors in procurement planning; .................................................................... .43

4:1:4 Roles of the Actors in procurement planning ................................................... .44

4.2 EFFECTIVENESS OF PROCUREMENT PLANNING ..................................................... .45

4:2:1 Practice of procurement planning ................................................................... .45

4:2:2 Times of practice ........................................................................................... .45

4:2:3 Rating of the procurement planning Activity ..................................................... 46

4:2:4.Reason for not practicing effective procurement planning activity ...................... 46

4:2:5.Reasons for fairly effective procurement planning activity ................................ .47

4:3 IMPLEMENTATION OF THE PROCUREMENT PLANS ............................................ .47

4:3:1 Effective implementation of procurement plans ............................................... .47

4:3:2 Reasons why procurement plans are not effectively implemented ...................... 48

4:3:3 Overall procurement planning ........................................................................ .48

4:3 :4 Allowance of sufficient time ........................................................................... .49

4.4 MAJOR CHALLENGES FACED BY THE PROCUREMENT PLANNING ......................... 50

4:4:1 Procurement plan consideration of Technical, Financial and implementation constraints 

4:4:2 Early coordination of the technical, financial planning ....................................... 51

4:4:3 Contractual terms for product specifications ..................................................... 51

4:4:4 Challenges facing the implementers ofthe procurement plans .......................... 52

4.5 CONDUCTING MARKET SURVEYS ....................................................................... 52

4.6 INTERVIEW GUIDE RESPONSES ......................................................................... 53

CHAPTER FIVE ..................................................................................................... 54

DISCUSSION, SUMMARY, CONCLUSION, RECOMMENDATIONS AND SUGESTIONS ...... 54

5.0 INTRODUTION .......................................................................... , ....................... 54

5.1 DISCUSSION OF FINDING AND SUMMARY ......................................................... ,54

5.1.1 Actors and their roles in procurement planning ................................................. 54

5.1.2 EFFECTIVENESS OF PROCUREMENT PLANNING ............................................... 55

5.1.3 IMPLEMENTATION OF PROCUREMENT PLANS .................................................. 56

5.1.4 CHALLENGES FACED BY IMPLEMENTORS OF PROCUREMENT PLANS ................... 56

5.1.5 EFFICIENCY OF THE PROCUREMENT FUNCTIONS ............................................ 57

5.2 CONCLUSIONS .................................................................................................. 58

5.3 RECOMMENDATIONS ........................................................................................ .59

5.4 AREAS FOR FURTHER RESEARCH ....................................................................... 59

APPENDICES ........................................................................................................ 60

APPENDIX A: THE WORK PLAN ................................................................................ 60

APPENDIX B: THE BUDGET ...................................................................................... 61

APPENDIX C: QUESTIONNAIRE ................................................................................ 62

APPENDIX D: RESEARCH MAP .................................................................................. 67

APPENDIX E: PICTURE ............................................................................................ 68

REFERENCES ....................................................................................................... .49

CHAPTER ONE

1.0 INTRODUCTION

This chapter covers the introduction, background of the study, statement of the problem, objectives of the study, research questions, and scope of the study and the significance of the study.

1.1 BACKGROUND OF THE STUDY.

According to Lysons (2006) procurement refers to the acquisition of works, services or supplies by purchase, rent, leas hire, purchase, licensee, tenancy and franchise. Procurement planning is basically being strategic in the management of procurement for organizations or an individual in away that significantly adds value and ensures that the procurement objectives are met in a timely, efficient and cost effective manner to the satisfaction of the user and key stakeholders (procurement News 2006)